Explanation and Instructions: This form is to be used when a faculty member wants to use departmental funds for any purpose. If a student, or employee, of a faculty member requests departmental funds, it must be first approved by the faculty member.

This form is sent to the departmental head for approval. If the head approves it is forwarded to the accounting technician, who will issue an invoice (or purchase order). The person requesting the funds may then order the item(s). The form is also forwarded to the administrative assistant, who must authorize final payment.

Reimbursements: All expenditures are normally required to be authorized in advance. In cases where this is not practical (for example, fixing a flat tire while on a field trip) reimbursement requests are handled in the same manner. One may choose to purchase something and then seek reimbursement, however, without as a general rule expenditures without prior authorization will not be approved.

 Brief explanation of request: include purpose (if instructional, state class or classes):

Is this appropriate for ETF? Yes No

Note: ETF funds are generally restricted to direct support of student laboratories If you check ETF, this form will also be forwarded to the ETF committee, which must approve all ETF requests.

Detailed explanation.
Your explanation should be appropriate for the request. Normal instructional supplies for example require only one or two sentences. Larger requests require longer justifications. Be specific as to what is requested (include a list of items).

If the request is for research-related activities, or is larger than would normally be expected for instructional activity, explain in some detail. Non-instructional travel requires exceptional justification. Discussion with the head prior to submission of unusual requests may be advisable. You may attach a document with a longer explanation if desired, in which case indicate (see attachment) in this space. The other sections must be filled in however for all requests including those with attachments.

If this is a request for reimbursement, provide an explanation as to why prior approval was not obtained.

 ETF: If request is believed to be appropriate for ETF, explain explicitly how request will benefit students, including specific classes and location of the equipment.