Financial Plan
Implementation Plan
Comprehensive Review Report
Compact Plan
PAMS Budget Principles
2009-2010 Committees
2009 Search Committees

Procedures:

Course Approvals (New or Modified Courses)
V 1.0: Issued by: JCF 3/11/04

1. If a course is being considered, whether a new course or a major
modification of an existing course, please check with the Department Head before proceeding. Possible concerns related to both resources and curricula will be evaluated informally.

2. When a proposal is ready, send it to the undergraduate or graduate course approval committees as appropriate. Route through the graduate or undergraduate directors so issues of remembering who is on which committee can be avoided.

3. Once the committee has approved the course it should be put on the agenda at the next faculty meeting. Be aware of the time required for this step.

4. The faculty will be notified by email about the course, with
electronic copies of the proposal attached. The proposer will present a brief discussion of the course at the next faculty meeting and the course will be discussed.

5. Note that approval of a course does not guarantee it will be offered. Resource issues (faculty loads, student needs and probably enrollment) are dwelt with each semester to determine what courses can be offered.

6. The role of the proposed course in the various programs within our department should be addressed.

Sponsoring Guest Seminar Speakers
Initially, faculty members should send Dr. Fountain an email about their prospective seminar guest's visit, copying Margo Hickman and Christine Epps. It should include a brief discussion of the speaker, the proposed seminar content, timing, and estimates of all expenses. If the faculty anticipates asking for reimbursement for any expenses, that should be included as well.

If Dr. Fountain approves the expenses he will reply by e-mail to all. The faculty sponsor is then responsible for making any requisite arrangements for travel and lodging, such as booking the use of one of MEAS's two affiliated hotels, The Brownstone and The Velvet Cloak (they will direct-bill the department). NCSU no longer has contracts with any travel agencies. Therefore, it is required that the speaker pay for their ticket in advance. If they purchase an electronic ticket, the speaker should request a printout at the check-in desk at the airport listing the itinerary and the amount paid in full with a zero balance. This is not the same as a printout from the airline or travel agency's website where the ticket is purchased. After the guest speaker's visit, all expenses approved prior to the visit can be listed on the speaker's reimbursement form and given to Christine Epps with their original receipts. If the faculty sponsor requests a reimbursement for taking the seminar speaker out to lunch or for other miscellaneous expenses, they should turn in their own cash reimbursement form (along with their original receipts) together with the speaker's reimbursement form to Christine. Reimbursement checks will generally be mailed within two weeks.

Undergraduate Advising
1. In house changes. Requests for course substitutions which involve an MEA course replacing another MEA course should be submitted in writing to the undergraduate coordinator for approval (Dr. Carrie Thomas).

2. GER and out of department substitutions. Requests to substitute courses for GERs or coursework outside MEA should be submitted in writing to the undergraduate coordinator who will forward the request to the Associate Dean of Undergraduate Affairs. Dean Cohen will then approve the request or not.

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Frequently Used Forms:

HR Forms
Employee Self Serve Announcement
Bi-weekly Timesheets
Cash Reimbursement Form
External Activities for Pay Policy and Form
Internal Processing Form
K-12 Activity Report Form
Key Request Form (for students ONLY)
Key Request Form (Faculty/Staff)
OPAS Form
Large Purchase Order Form
Request for Departmental Funds
Travel Reimbursement Form
Travel Authorization Online Instructions