Course Approvals (New or Modified Courses)
V 1.0: Issued by: JCF 3/11/04
1. If a course is being considered, whether a new course or a
major
modification of an existing course, please check with the head
before
proceeding. Possible concerns related to both resources and curricula
will be evaluated informally.
2. When a proposal is ready, send it to the undergraduate or
graduate
course approval committees as appropriate. Route through the graduate
or undergraduate directors so issues of remembering who is on
which
committee can be avoided.
3. Once the committee has approved the course it should be put
on the
agenda at the next faculty meeting. Be aware of the time required
for this step.
4. The faculty will be notified by email about the course, with
electronic copies of the proposal attached. The proposer will
present a
brief discussion of the course at the next faculty meeting and
the course will be discussed.
5. Note that approval of a course does not guarantee it will
be offered.
Resource issues (faculty loads, student needs and probably enrollment)
are dwelt with each semester to determine what courses can be
offered.
6. The role of the proposed course in the various programs within
our department should be addressed.
Sponsoring Guest Seminar Speakers
Initially, faculty members should send Dr. Fountain an email about
their prospective seminar guest's visit, copying Brenda Batts
and Larry Schaer. It should include a brief discussion of the
speaker, the proposed seminar content, timing, and estimates of
all expenses. If the faculty anticipates asking for reimbursement
for any expenses, that should be included as well.
If Dr. Fountain approves the expenses he will reply by e-mail
to all. The faculty sponsor is then responsible for making any
requisite arrangements for travel and lodging, such as booking
the use of one of MEAS's two affiliated hotels, The Brownstone
and The Velvet Cloak (they will direct-bill the department). NCSU
no longer has contracts with any travel agencies, therefore, it
is required that the speaker pay for their ticket in advance.
If they purchase an electronic ticket, the speaker should request
a printout at the check-in desk at the airport listing the itinerary
and the amount paid in full with a zero balance. This is not the
same as a printout from the airline or travel agency's website
where the ticket is purchased. After the guest speaker's visit,
all expenses approved prior to the visit can be listed on the
speaker's reimbursement form and given to Larry Schaer with their
original receipts. If the faculty sponsor requests a reimbursement
for taking the seminar speaker out to lunch or for other miscellaneous
expenses, they should turn in their own cash reimbursement form
(along with their original receipts) together with the speaker's
reimbursment form to Larry. Reimbursement checks will generally
be mailed within two weeks.
